This page is visible to authorized Executive Council members only. It contains guidelines for using this website and carrying out the duties of the Executive Council.
 

Using Your Administrator Privileges

You can access the administrator page of this website with this address: http://dvmamedieval.com/administrator. Log in with your normal DVMA credentials.

Checking membership rolls

Using the Menu bar at the top of the page, navigate to Components > Membership Pro

Select Subscribers to see a list of members. You can filter this list by type of membership (Contributing / Regular / Student) and by membership status (Active / Pending / Expired). Click the Export Subscribers button to export your list as an Excel-readable .csv file.

 

Guidelines for Meeting Organizers

Updated May 2017

Meeting format

Although there is no fixed format for DVMA meetings, they generally feature 4–6 speakers in 2 sessions. Papers are typically between 30–45 minutes, but they can be as long as 60 minutes (with fewer speakers) or as short as 10 (for lightning talks). Meetings often start after lunch, but may include lunch (especially if there is external funding). Coffee breaks and informal receptions are encouraged, as they give speakers and attendees time to mingle and continue discussion.

Meetings are often organized around a theme that can showcase the interdisciplinary makeup of the group. Meeting organizers should strive to include graduate student speakers in their lineups.

See the listings of past meetings on this website for examples of the different formats DVMA meetings can hold.

Publicizing meetings

The first announcement of the meeting will go out about 6 weeks before the meeting date. In order to ensure timely delivery of information, meeting organizers should send the following information to the Secretary at least two months before the meeting.

  • Title of Meeting
  • Date and Time
  • Location
    • Room, Building, Institution, City, State
    • Directions by car and public transit
  • Schedule
    • Speakers and affiliations
    • Paper titles
  • Image (at least one of the following)
    • Image of schedule/program/poster
    • Single image
  • Blurb / text of message to be sent

Checking meeting registrations

Log in to the Administrator side of the website with your normal credentials: http://dvmamedieval.com/administrator

Using the Menu bar at the top of the page, navigate to Components > Event Booking > Registrants

Use the Select Event menu to select your event and see all registered users. Click the Export Registration button to export your registration list as an Excel-readable .csv file.

 

DVMA Documentation

DVMA Documentation is available in this Google Drive folder: https://drive.google.com/drive/folders/0B9d6lR9zPRy-V1V1RTlwanJKa28?usp=sharing